Lease abstraction
Abstracting a lease is careful, slow, unglamorous work, and it is where portfolio data quietly goes wrong. This agent reads the lease with its variations and side letters and returns the abstract in your own field structure, with the clause reference sitting beside each entry. A surveyor checks fields instead of re-reading the document.
Step by step
Connect leases and side letters
The document store is connected read-only, including the licences, deeds of variation and side letters that sit apart from the head lease.
Give it your field structure
We use the abstract fields your team already works to, so the output drops into the register you keep rather than a new format.
It reads the whole document
The agent works through the lease and everything varying it, not just the front schedule, and reconciles the two where they differ.
It fills the fields with citations
Each entry carries the clause it came from, so a checker can jump straight to the wording.
It flags what reads ambiguously
Unclear drafting, handwritten amendments and poor scans are marked for a person instead of being resolved by guesswork.
A surveyor checks before filing
The register is only updated once a surveyor has approved the abstract, flagged items included.
Exactly what this agent can see, touch and change
The same five controls sit behind every ollo agent. These are this one's settings — visible before you build it, not buried in an admin screen afterwards.
Context
What reaches the modelAsset management teams keeping a lease register honest, and transaction teams abstracting a tenancy schedule against a deadline.
Escalation
When it asks a personA surveyor checks every abstracted field before the lease register is updated
Applications & Rights
Which tools it uses, and what it may do in each
DropboxRead only
SharePointRead only
Google DriveRead only
NotionWrites newCreates new records or documents. Never edits, moves or deletes anything that was already there.Verification
How you know it’s rightEvery claim links to the document it came from. A statement the agent cannot cite does not make it into the output — which is what makes the result reviewable in minutes rather than re-read end to end.
Who it’s for
Asset management teams keeping a lease register honest, and transaction teams abstracting a tenancy schedule against a deadline.
What you’ll need
- Leases, licences and side letters connected
- Your abstract field structure agreed
- A lease register the agent may write to
- A surveyor to check each abstract
What you get
- A structured lease abstract
- A clause reference per field
- A list of ambiguous clauses
What it doesn’t do
It reads what the documents say; it does not interpret them for you. Handwritten variations and poor scans come back flagged rather than guessed at, and what it produces is a record of the wording, not a lawyer's view of it.
We build the first one with you
Not a template you configure alone. We sit with your team, build it on real data, and hand over the controls.
Scope
One session with the people who actually do the work. We agree what the agent reads, what it may write, and who approves.
Co-build
Built on your own data, not a sandbox. You watch it being made, so you know why it behaves the way it does.
Handover
You own the controls. Change the context, tighten the rights, move the approval gate — without coming back to us.
Parts of the work currently spread across the categories below. It does not replace any of those products outright.
Frequently asked
Our older leases are scanned, some badly. Does that break it?
Poor scans are the common failure and the agent is built to be honest about them. Pages it cannot read reliably are reported as unreadable with the page reference, so someone can pull the original. It does not fill an unreadable field with a plausible value.
Can it update the register on its own?
Only after a surveyor approves. The write to the register is behind the gate, so an unchecked abstract never becomes portfolio data. That ordering is deliberate: a wrong break date is worse than a slow one.
What about side letters that contradict the lease?
It reports both and marks the conflict on the field. Reconciling a side letter against a head lease is a judgement your surveyor makes, so the agent presents the evidence and stops.
How do we start?
In the co-build session we run the agent over leases your team has already abstracted by hand and compare the two. That tells you where it is reliable and where the checking effort should sit before it touches anything new.